Accounting Controls

Payment Channel Mapping

Map channels so collections and payouts post to the right cash, bank, mobile money, clearing, or suspense accounts.

Open channel mapping

1. From the main dashboard, click Accounting.
2. Click Settings.
3. Click Payment Channels, Payment Mapping, or Channel Mapping.
4. Review the list of configured channels: cash, M-Pesa, bank transfer, card, gateway, manual, or any tenant-specific channel.

Map a channel

1. Click the channel row you want to configure.
2. Select the ledger account that should receive money for that channel.
3. Select a clearing or suspense account if the channel settles later than the sale.
4. Select fee or charge accounts if the provider deducts transaction fees.
5. Confirm whether provider references are required for the channel.
6. Click Save.

Verify mapping

1. Record a small test collection using the mapped channel.
2. Open Accounting, then click Journals.
3. Find the newest journal from the test transaction.
4. Confirm the debit and credit accounts match the channel mapping.
5. Reverse or remove the test only through the approved correction process used by the business.

Do not send every channel to one cash account. M-Pesa, bank, card, and cash need separate mapping when reconciliation is required.